Disasters, whether natural or unexpected, can pose serious risks to public records. From floods and fires to cyber incidents, having a plan in place is essential to protect critical information and ensure continuity of operations. 

Preparedness is key. Understanding which records are vital and ensuring they are properly backed up or stored securely can significantly reduce the impact of an emergency. 

Quick Tips for Disaster Preparedness:
•    Identify and prioritize vital records that are essential for operations
•    Ensure digital records are backed up regularly and securely
•    Store important physical records in protected, elevated, temperate controlled, and fire-resistant locations 
•    Develop and review a disaster recovery or continuity plan annually 

If you’ve implemented any of these tips, we’d love to hear from you. Share which ones you’ve put into practice by emailing [email protected] to be entered into a raffle. A winner will be announced on April 30th as we close out Records and Information Management Month. 

Evolving Role of Records and Information Professionals

The role of records and information professionals continues to evolve alongside advanced in technology and data management. Today’s professionals are not only responsible for maintaining records, but also play a key role in information governance, data privacy, and digital transformation initiatives. 

From implementing electronic records systems to supporting compliance and transparency, records professionals are strategic partners within their organization. Staying informed and adaptable is essential as the field continues to grow and change.

Quick Tips to Stay Ahead:

• Stay informed on trends like automation and AI in records management
• Attend ARMA International and Chapter events discussing AI and upcoming trends
• Document your processes to improve consistency and training
• Look for opportunities to collaborate with IT and legal teams
• Advocate for records management as a business priority, not just a task
   

If you’ve implemented any of these tips, we’d love to hear from you. Share which ones you’ve put into practice by emailing [email protected] to be entered into a raffle. A winner will be announced on April 30^th as we close out Records and Information Management Month.

Effective records management is more than organization, it is foundation for accountability, risk reduction, and informed decision-making. Well managed records ensure that information is accessible when needed, protected appropriately, and retained in compliance with legal and regulatory requirements. 

As the volume of digital information continues to grow, having clear policies and consistent practices is more important than ever. Taking time to review and improve records processes can lead to greater efficiency, reduced risk, and stronger organizational performance. 

Quick Tips to Improve Practices:
•    Use clear and consistent file naming conventions across your team 
•    Regularly review and delete records that have met retention requirements 
•    Store documents in approved locations to ensure accessibility and security
•    Communicate retention expectations in simple terms to non-records staff 

If you’ve implemented any of these tips, we’d love to hear from you. Share which ones you’ve put into practice by emailing [email protected] to be entered into a raffle. A winner will be announced on April 30th as we close out Records and Information Management Month

Summer is approaching, and that means it's time for the fourth annual ARMA California Summer Conference! Join your fellow information governance professionals for a day and a half of educational sessions, networking opportunities, and sponsor exhibitions.

Attending this conference is a wonderful way to earn Continuing Education Credits (CEUs) for your professional certifications and certificates. Details coming soon for pre-approved credits!

Use this link to register today: https://arma-gla.org/2026_California_Conference

April marks Records and Information Management (RIM) Month, a time to recognize the critical role that records and information management professionals play in supporting transparency, compliance, and organizational efficiency. From managing digital files to ensuring proper retention practices, records management is essential to how organizations operate every day. 

Throughout the month, we’ll be highlighting key insights, best practices, and trends shaping the future of records and information management. Whether you are new to the field or bring years of experience, RIM month is an excellent opportunity to reflect on the value of your work and the impact is has across your organization. 

Week 1 (April 6-10) – RIM Spring Cleaning 

Spring is the perfect time to refresh and reset not just in our homes, but in our records as well. A thoughtful review of your physical and digital files can improve efficiency, reduce risk, and ensure your organization is maintaining only what is necessary and compliant with retention policies. 

RIM spring cleaning does not have to be overwhelming. Even small efforts to organize, delete outdated records, and standardize file structures can make a meaningful impact over time. 

Quick Tips for a RIM Refresh:
•    Schedule time to review and dispose of records that have met retention requirements
•    Clean up shared drives by removing duplicates and outdated drafts
•    Standardize file naming convention for easier searching 
•    Organize folders in a way that aligns with your retention schedule 

If you’ve implemented any of these tips, we’d love to hear from you. Share which ones you’ve put into practice by emailing mail to:[email protected] to be entered into a raffle. A winner will be announced on April 30th as we close out Records and Information Management Month.